Upper Arlington Board of Education City Chamber Offices
3600 Tremont Road
May 9, 2017 – 6:00 p.m.

Exhibit V-1 June 6, 2017

CALL TO ORDER

Members present:	Ms. Robin Comfort, Mr. Matt McClellan, Ms. Nancy Drees, Ms. Stacey Royer, Ms. Carol Mohr

Member absent:	None

Administrative officials present:	Mr. Paul W. Imhoff, Superintendent, Mr. Andrew L. Geistfeld
Treasurer, Dr. Kathy Jenney, Associate Superintendent, Mr. Chris Potts, Chief Operating Officer, Ms. Karen Truett, Director of Communications, Mr. Lucas Ratliff, Assistant Treasurer

ROLL CALL

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Mr. McClellan moved, Ms. Drees seconded to approve the agenda as amended.	17-35
AYES:	Ms. Comfort, Ms. Drees, Ms. Mohr, Mr. McClellan, Ms. Royer NAYS:	None
APPROVAL OF MINUTES AS AMENDED
Ms. Royer moved, Mr. Drees seconded to approve the April 20, 2017 minutes as amended	17-36
AYES:	Ms. Comfort, Ms. Drees, Ms. Mohr, Mr. McClellan, Ms. Royer NAYS:	None
COMMUNICATIONS TO THE BOARD

Dr. Kim Miller-Smith, from the Ohio School Boards Association, recognized Board of Education President Robin Comfort for her ten years of service to the community.

Music students who represented Upper Arlington High School in the OMEA regional and state orchestras were recognized by the Board, Senator Stephanie Kunze and Representative Jim Hughes.

Music student Abhik Mazumder was recognized by the Board, Senator Stephanie Kunze and Representative Jim Hughes for winning the Columbus Symphony’s 2017 Young Musicians Concerto Competition.

Music students who represented Upper Arlington High School in the National Festival of the States concert in Pearl Harbor were recognized by the Board, Senator Stephanie Kunze and Representative Jim Hughes.

Student athletes on the Upper Arlington High School girls swimming and diving team were recognized by the Board, Senator Stephanie Kunze and Representative Jim Hughes for earning their third consecutive state title.

The following Upper Arlington teachers were recognized for earning Master Teacher status:
Mark Boesch
Joshua Clemmons
David Griffin
Erin McGuire
Laura Moore
Nathan Palmer

Co-Presidents of UAEA were not present.

The President of OAPSE Chapter 201 was not present.

PUBLIC PARTICIPATION

None

ITEMS FOR INFORMATION

Superintendent Update

Mr. Paul Imhoff commented on various achievements and activities at the buildings.

Mr. Imhoff reviewed the Financial Advisory Board (FAB) initial findings that were initially presented to the Board on March 7, 2017. Mr. Imhoff also reviewed the results of community feedback gathered on those initial findings during the month of April 2017.

Mr. Andy Livingston, spokesperson for the FAB, presented the team’s final report and highlighted the following recommendations:
Two-phase implementation;
Zollinger Road option for the high school;
Install a district-funded turf field behind Tremont Elementary, along with softball and baseball diamonds;
Pursue approximately $23 million in scope reductions (to be determined with community during design process);
No bond money for current central office; exploring selling and relocating offices;
Do pursue private funding of an alumni room at the high school;
Set a minimum target of $5 million for overall private fundraising;
3.75-mill operating levy; and
$230,000,000 bond issue.

Mr. Imhoff presented recommended final updates to the master plan based upon the FAB’s final report and the community feedback gathered in April 2017. The final recommendations were:
High school: Zollinger Road option
Transitional athletic space: turf field, softball diamond and baseball diamond behind Tremont Elementary School
District funded
Adjacent to Northam Park
Current central office site: no bond money; explore selling site and adding to a school

He also shared an updated graphic for the estimated cost of the master plan based upon first –quarter 2019 dollars:

Mr. Imhoff also recommended a two-phase implementation process for the master plan, with the high school and five elementary schools included in the first phase. A graphic representing the estimated total project costs for phase one in first-quarter 2019 dollars is below.

Mr. McClellan moved, Ms. Royer seconded to accept the Facilities Master Plan Final Report, as	17-37
recommended by the Superintendent.
AYES:	Ms. Comfort, Ms. Drees, Ms. Mohr, Mr. McClellan, Ms. Royer NAYS:	None

Mr. Andrew Geistfeld then presented the board with his recommendations regarding a potential combined operating levy/bond issue for the November 2017 ballot. Based upon the FAB final report and the community feedback gathered in April 2017, Mr. Geistfeld recommended a 3.75 mill operating levy and a $230,000,000 bond issue, which would require approximately 5.17 mills additional mills for debt service based upon an average interested rate of 5 percent, level payments over 38 years and no decrease in overall property valuation.

Mr. Geistfeld shared that the bond issue ballot language is an estimate determined by the county auditor, as required by Ohio Revised Code. It is a common practice that school districts structure debt to collect less than the millage determined by the county auditor. The district intends to structure the debt in order to collect no more than an additional 5.17 mills assuming the average interest rate does not exceed 5 percent at time of issue, bond term of 38 years and no decrease in total property valuation.

Mr. Geistfeld reviewed the timeline to place an issue on November 2017 ballot. Treasurer Update
Mr. Geistfeld reviewed financial information as of April 30, 2017, the Five-Year Forecast, 2017-18 school year fees, and other agenda items. He also shared the District has issued its 2016-17 School Finance Update report.

Consent Agenda

Mr. McClellan moved the Board approve the following consent agenda action items as recommended by the Superintendent.

Student Trip requests

School	Group	Location	Trip Dates	
Middle School 6-8	EF Tours	London, Paris, The Alps	07/13/2017-
07/22/017	

Investment Report April 2017— Exhibit B-1

Financial Statement for the Month Ending April 30, 2017 – Exhibit B-2

Amended Appropriation Measure by Fund- Exhibit B-3

Approval of Five-Year Forecast and Related Assumptions – Exhibit B-5

Purchase in Accordance with O.R.C. 5705.41(D)(1)

Vendor	Item Purchased	Fund	Amount	
Brennan & Clark LTD	Insurance	General Fund	$5,000.00	
Buckeye Ranch	Student Services	General Fund	$6,765.00	
The Data House	Printing Services	General Fund	$3,287.50	

Contracts

Renewal of contract with McKeon Education Group for St. Andrew School for FY18 in an amount not to exceed $97,800.
Renewal of contract with Columbus Speech and Hearing Center for St. Andrew School for FY18 in an amount not to exceed $62,100.

Instructional Fees for the 2017-2018 School Year — Exhibit B-4

Administrative

Issuance of Contracts

Name	Assignment/Level	Type of Contract	

Ethan Andrew Hatton	
Director of Academic Affairs 260 day contract, Level VII	August 1, 2017- July 31, 2019 Up to 10 transitional days at per diem rate may be increased by Superintendent
if necessary	

Recommendation for Administrative Contracts

Name	Level	Type of Contract	
Robb Gonda	Principal, Level V	August 1, 2017 – July 31, 2019	
Kathy Jenney	Director, Level VII	August 1, 2017 – July 31, 2019	
Jennifer Mox	Assistant Principal, Level IV	August 1, 2017 – July 31, 2019	
Julie Nolan	Principal, Level III	August 1, 2017 – July 31, 2019	
Harold Plant	Director, Level II	August 1, 2017 – July 31, 2019	
Anthony Pusateri	Director, Level IV	August 1, 2017 – July 31, 2019	
Karen Truett	Director, Level IV	August 1, 2017 – July 31, 2019	
Luis Vazquez	Assistant Principal, Level IV	August 1, 2017 – July 31, 2019	

Licensed Staff

Issuance of Contract

Name	Assignment	Training/Step	FTE	Type of Contract	
Kara Culp	Teacher	BA+15/5	1.0	1 year limited contract 2017-2018
school year	
Kyle Davis	Teacher	MA/0	1.0	1 year limited contract 2017-2018
school year	
Angela McCubbin	Teacher	MA+30/10	1.0	1 year limited contract 2017-2018
school year	
Brenna McGrath	Teacher	BA/0	1.0	1 year limited contract 2017-2018
school year	
Teresa Plattenburg	Teacher	MA/3	1.0	1 year limited contract 2017-2018
school year	
Jill Prout	Teacher	MA+10/4	1.0	1 year limited contract 2017-2018
school year	
Reana Randolph	Teacher	MA/4	1.0	1 year limited contract 2017-2018
school year	
Melissa Wilkes	Teacher	MA/3	1.0	1 year limited contract 2017-2018
school year	
Christine Winner	Teacher	MA+20/4	.5	Renewal of 1 year limited contract
2017-2018 school year	

Revision of Retirement Date

Name	Position	Reason	Current Date	Revised Date	
Linda Evans	Teacher	Retirement	05/30/2017	5/31/2017	

Revision of Leave of Absence

Name	Position	Amount of
Leave	Reason	Current
Effective Date	New Effective
Date	
Lauren Galantowicz	Counselor	1.0	Childcare	04/24/2017–
05/30/2017	05/04/2017–
05/30/2017	

Home Instruction Tutors

Name	Position	Rate of Pay	
Kelli Axner	Home Instruction Tutor	$31.94 p/hour	

Summer Reading Program

Name	Position	Rate of Pay/Hours	
Kasey Althouse	Summer Reading Program	$22.82 p/hour – maximum 78 hours	
Debra Amling	Summer Reading Program	$25.09 p/hour – maximum 78 hours	
Anjali Das	Summer Reading Program	$24.32 p/hour – maximum 78 hours	
Kathleen Gaffney	Summer Reading Program	$23.48 p/hour – maximum 78 hours	
Erin May	Summer Reading Program	$24.32 p/hour – maximum 78 hours	
Deborah Milo	Summer Reading Program	$25.09 p/hour – maximum 78 hours	
Teresa Plattenburg	Summer Reading Program	$23.48 p/hour – maximum 78 hours	
Kathryn Salmons	Summer Reading Program	$23.48 p/hour – maximum 78 hours	
Cory Wiseman	Summer Reading Program	$24.32 p/hour – maximum 78 hours	

Acceptance of Resignation/Retirement

Name	Position	Reason	Effective Date	
Jessica Root	EIS	Resignation	05/30/2017	

Classified Staff

Acceptance of Retirement/Resignation

Name	Position	Reason	Effective Date	
Rebecca Gilkerson	Bus Driver	Resignation	05/26/2017	
Robert Ketner	Substitute Bus Driver	Resignation	05/19/2017	

Resignation Rescindment

Name	Position	New Position	Effective Date	
Sheila Schuler	High School Cook	Resignation	05/09/2017	

Substitute

Name	Position	Rate of Pay	Effective Date	
Julie Grove	Secretary	$15.76 p/hour	04/13/2017	

Other Staff

Appointment of Other Staff

Name	Position	Rate of Pay	Effective Date	
Anna Dodson	BECS Teacher Assistant	$10.00 p/hour	06/02/2017	
Charlotte DiPietra	BECS Teacher Assistant	$10.00 p/hour	06/02/2017	
Mason Dray	Summer Worker	$9.00 p/hour	05/08/2017	
Dora Anghelina	Youth Employee for Summer (YES)	$8.15 p/hour	06/01/2017	
Nick Blank	Youth Employee for Summer (YES)	$8.15 p/hour	06/01/2017	
Anna Boggs	Youth Employee for Summer (YES)	$8.15 p/hour	06/01/2017	
R.C. Brandes	Youth Employee for Summer (YES)	$8.15 p/hour	06/01/2017	
Lily Gauer	Youth Employee for Summer (YES)	$8.15 p/hour	06/01/2017	
Elizabeth Geil	Youth Employee for Summer (YES)	$8.15 p/hour	06/01/2017	
Robert Geil	Youth Employee for Summer (YES)	$8.15 p/hour	06/01/2017	
Anna Hahn	Youth Employee for Summer (YES)	$8.15 p/hour	06/01/2017	
Samantha Hart	Youth Employee for Summer (YES)	$8.15 p/hour	06/01/2017	
Lydia Haskins	Youth Employee for Summer (YES)	$8.15 p/hour	06/01/2017	

Appointment of Other Staff-Continued

Name	Position	Rate of Pay	Effective Date	
Henri Hegemier	Youth Employee for Summer (YES)	$8.15 p/hour	06/01/2017	
Allen Hu	Youth Employee for Summer (YES)	$8.15 p/hour	06/01/2017	
Jimmy McElwain	Youth Employee for Summer (YES)	$8.15 p/hour	06/01/2017	
Jack McHugh	Youth Employee for Summer (YES)	$8.15 p/hour	06/01/2017	
Aaron Markwood	Youth Employee for Summer (YES)	$8.15 p/hour	06/01/2017	
Lily Nelson	Youth Employee for Summer (YES)	$8.15 p/hour	06/01/2017	
Will Nilges	Youth Employee for Summer (YES)	$8.15 p/hour	06/01/2017	
Grace Peterson	Youth Employee for Summer (YES)	$8.15 p/hour	06/01/2017	
Mason Pohlman	Youth Employee for Summer (YES)	$8.15 p/hour	06/01/2017	
Julia Rabadam	Youth Employee for Summer (YES)	$8.15 p/hour	06/01/2017	
Cameron Smith	Youth Employee for Summer (YES)	$8.15 p/hour	06/01/2017	
Ava Towle	Youth Employee for Summer (YES)	$8.15 p/hour	06/01/2017	
Tyler Wulff	Youth Employee for Summer (YES)	$8.15 p/hour	06/01/2017	
Griffin Young	Youth Employee for Summer (YES)	$8.15 p/hour	06/01/2017	

Acceptance of Retirement/Resignation

Name	Position	Reason	Effective Date	
Adam Caudill	Technology Support Technician	Resignation	04/21/2017	

Substitute

Name	Position	Reason	Effective Date	
Chris Baker	BECS Building Substitute	$10.50 p/hour	06/05/2017	

Volunteers

Name	Position	Building	Head Coach	
Kamil Khalili Bin HajiAbdullah	Field Hockey Coach	High School	Sara Greaves	

Board Policies

Number	Policy	
New Policies and guidelines	
5111.03	Children and Youth in Foster Care	
8300	Continuity of Organizational Operations Plan	
8305	Information Security	
Revised/Replacement policies and guidelines	
0157	Appointment of JVS School District	
2430	District Sponsored Clubs	
2430.02	Participation of Community/STEM School Students in Extra-Curricular Activities	
2431	Interscholastic Athletics	
2461	Recording of District Meetings Involving Students and/or Parents	
2623	Student Access and Academic Intervention Services	
3120.08	Employment of Personnel for Co/extra-Curricular Activities	
3220	Standards Based Teacher Evaluation	
5111	Eligibility of Resident/Nonresident Students	
5200	Attendance	
5460	Graduation Requirements	
5610	Removal, Suspension, Expulsion and Permanent Exclusion of Students	
5630.01	Positive Behavior Interventions and Supports/Limited Use of Restraint and Seclusion	
6320	Purchases	
6325	Procurement-Federal Funds/Grants	
6423	Use of Credit Cards	
6700	Fair Labor Standards Act	
8210	School Calendar	
8310	Public Records	
8320	Personnel Files	
8330	Student Records	
8452	Automated External Defibrillators (AED)	
8500	Foodservices	

Board Policies - Continued

8510	Wellness	
9270	Equivalent Education Outside the Schools and Participation in Extracurricular Activities for Students Not Enrolled in the District.	

Supplemental Contracts

Position	Employee	School	Amount	
Girls Crew Head Coach	Amanda Jones	UAHS	$2,707.00	
Girls Crew Assistant Coach	Lauren Peck	UAHS	$1,895.00	
Boys Track Assistant Coach	Bryan Ferres	UAHS	$3,928.00	
Boys Baseball Assistant Coach	Sam Clark	UAHS	$3,004.00	
YES Crew Supervisor	Zach Prout	District	$6,500.00	
Summer Reading Coordinator	Andrea Lusk	District	$5,000.00	
Extended Duty	Kathy Moore	District	$7,447.95	
Extended Duty - June 2017	Jeanne Beaver	District	$2,608.70	
Extended Duty - June 2017	Alexa Stazenski	District	$2,358.25	
Extended Duty - June 2017	Alice Aichele	District	$1,495.32	
Extended Duty - June 2017	Patrick Hurley	District	$2,364.10	
Extended Duty - June 2017	Lisa Shambaugh	District	$2,434.00	
Extended Duty - June 2017	Erin Keith	District	$2,650.45	
Extended Duty - June 2017	Christina Farbizo	Hastings	$1,528.42	
Extended Duty - June 2017	Shannon Riley	Hastings	$1,565.10	
Extended Duty - June 2017	Catherine Shapiro	Hastings	$1,844.33	
Extended Duty - June 2017	Lauren Galantowicz	Jones	$633.56	
Extended Duty - June 2017	Ashley Osinski	Jones	$663.68	
Extended Duty - June 2017	Nancy Rapport	Jones	$1,064.34	
Extended Duty - June 2017	Amy Aspengren	UAHS	$1,979.80	
Extended Duty - June 2017	Allen Banks	UAHS	$2,486.50	
Extended Duty - June 2017	Matthew Biedenbach	UAHS	$2,288.50	
Extended Duty - June 2017	Elizabeth Hughes	UAHS	$2,288.50	
Extended Duty - June 2017	Maryanne Holloway	UAHS	$2,634.75	

Supplemental Contracts – Continued

Position	Employee	School	Amount	
Extended Duty - June 2017	Heather Peebles	UAHS	$3,130.44	

Acceptance of Gifts and Donations

School/Activity	Donor	Item	Value	
Hastings Middle School	
Washington DC Scholarship Fund	Upper Arlington Optimist Club	Cash	$1,000.00	
Laser Engraver	Upper Arlington Education
Foundation	Cash	$4,000.00	
Upper Arlington High School	
3D Art Printer	Upper Arlington Education
Foundation	Cash	$2,500.00	

Approval to Sell/Dispose/Donate Equipment

Description of Asset/quantity	Building/ Department	UACSD Tag and/or Serial Number ISBN (if applicable)	Reason	

Apple iPad2 WiFi 16GB Black (11)	

Technology	11871, 11873, 11856,
11847, 11867,
11859, 11852, 112095,
112180,
112081, 111855	

Outdated	

Apple iMac Intel 20 inch (6)	
Technology	104488, 111738, 111734,
104217,
111741, 102628	
Outdated	
Apple iMac Intel 21.5 inch (3)	Technology	116731, 110853, 111824	Outdated	
Apple iMac Intel 24 inch (1)	Technology	103458	Outdated	
Apple MacBook Air 11 inch (1)	Technology	115701	Outdated	
Apple MacBook Air 13 inch (1)	Technology	112095	Outdated	
Apple MacBook Pro 15	Technology	005984	Outdated	
Dell 20” Flat Panel (2)	Technology	104360, 101236	Outdated	
Media Center Books (23)	St. Agatha		Outdated	

Ms. Dress seconded to approve the action items.	17-38
AYES:	Ms. Comfort, Ms. Drees, Ms. Mohr, Mr. McClellan, Ms. Royer NAYS:	None

ADJOURNMENT

At 7:26 p.m. Ms. Mohr moved, Ms. Royer seconded to adjourn.	17- 39
AYES:	Ms. Comfort, Ms. Drees, Ms. Mohr, Mr. McClellan, Ms. Royer NAYS:	None

_________________________________	______________________________ Treasurer	Board Vice-President